Whitesboro Central School District

Inspire-Cultivate-Empower

Procedures for Determining Academic Eligibility - Middle School

I. These guidelines apply to all Middle School extracurricular and athletic activities in which students participate.

II. It is the responsibility of teachers to provide an evaluation of students commencing with the third full week of the first semester for courses commencing that semester, and the third full week of the second semester for courses commencing that semester. Subsequently, every two weeks, a formal report will be completed by all teachers for any/all students who are failing during the bi-weekly report period. Reports are due to the principal by the close of school, Wednesday (second week of report period). The principal or designee(s) will tabulate the information and be responsible for notifying the respective teacher/coach(es).

A. A student failing two or more courses will become ineligible for one week (Monday through Sunday) following the submission of the bi-weekly report. While ineligible, the student must practice and attend events, but may not participate in activities or games.

1. During the period of ineligibility, the student must meet with his/her teacher(s) to discuss those areas in which he/she needs to improve. Each teacher shall inform the respective student(s) of the area(s) in need of improvement and direct him/her in a manner to address the deficiencies in those area(s) identified.

2. Prior to reporting to practice during the period of ineligibility, students must attend extra help sessions to be scheduled by the teacher(s).

3. On the Friday of the week of ineligibility, the respective student must obtain a report from his/her teacher in the course(s) reported as failed. If he/she is no longer failing two or more courses, he/she shall be reinstated in the respective activity. If still failing at least two courses, the ineligibility shall continue for another week.

B. The parent/guardian shall be notified in writing (form letter) by the school that the student is ineligible, and the period of such ineligibility. The parent/guardian shall also be notified in writing (form letter) when the student becomes eligible.

III. Students who have been classified by the Committee on Special Education and who are failing two or more courses, shall be subject to review by the teacher(s) of the failed courses and the special education teacher(s) for the respective student(s).

IV. APPEAL PROCESS: There shall be an appeal process which, if exercised, shall commence with the student discussing/clarifying the failures with his/her teacher(s). It after such discussion, the failure(s) continues to be in dispute, a student and his/her parent/guardian, may request a meeting with the athletic director/principal or designee and if necessary, the respective teacher. If the dispute continues at the conclusion of this stage, the parent/guardian may appeal the decision to the Superintendent or his/her designee.

V. It shall be the responsibility of the Middle School to provide a copy of these guidelines to all students desiring to participate in any school activity. It shall be the responsibility of the respective parent/guardian and the student to review these regulations, and sign a statement indicating that they have been received and reviewed. Student’s participation in the school activity will be subject to these regulations as stated.

Adopted: 06/24/14
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